Attendance by Committee

When you record attendance for your committee, group or class, it can be quickly entered into the computer. The sceen sample on the right shows the entry screen (Click on screen sample to see a full size image). (A schedule does not have to be generated in advance in order to record attendance.) Once the attendance has been entered there are reports that you may use to list individuals that have been absent. Or a list / mailing labels can be generated for individuals that have been either present or absent for a specific number of meetings or a specific time period. There is a fine line between “neglect” and “harassment”, with proper attendance records and reporting, you can find the correct balance! The following screen sample shows one of the selection screens for generating these lists. (Click on screen sample to see a full size image)

Attendance for Worship

Attendance for a church service can be very difficult if you have to assign every church member, (or friend of the church) to a committee for attendance. For some churches the list of individuals for this committee could be changing to frequently to keep the committee list current. In order to deal with this, there is a process that specifically allows attendance to be taken for a worship service. All you need is a valid committee (this committee generally would have no members) then when you are recording attendance, members are selected by member type. From this point the attendance is recorded and reported as any other committee.

The system also has a special report that prints a 3 column “check off” list of families for the member types selected.

Attendance in Total

This is a quick process of recording and reporting attendance in total for Members, Regularly Attending Non-members, and Visitors. The system allows you to record weather conditions and other comments that might have effected (either positively or negatively) your attendance. These totals can be reported and analyzed for any time period you choose.

Does weather adversely effect your attendance? Does your attendance increase every time Brother Jones preaches? What about the week-end of the “big game?” Maybe your low attendance is an improvement over past years! With proper attendance records, you might be surprised what you can learn!

Quick Inquiry

The attendance information has been integrated into the Member information screen in the Names module. This allows you to quickly find out what committees an individual belongs to, and if attendance is recorded for the committee, what has their attendance been? Figure 5 shows samples of the committees list and attendance detail screens in Member Information.

Security!

So you only want one person to have access to attendance information, and another to be responsible for maintaining an accurate membership list, and your Treasurer is the only one that should be able to review giving / pledge information? Not a problem! Our new Church Partner system allows you to specify what features each user has access to. Our backups are done with standard ZIP files to save space. You can optionally tell the system to encrypt these backups so that no one will be able to extract data on a different computer out side the system. This password is assigned by the system, so you do not have to worry about the wrong person “learning” the password.